Name Mismatch in Document Verification in Uttarakhand

The father's name is read almost as closely as the candidate's. A file in which the candidate's name is perfect, and the father's name is spelt three ways, is still a file with a mismatch.

Each recruiting body sets its own rule in its notification and call letter. The instructions for bank recruitment are among the clearest, and show the pattern.

• The candidate's name on the call letter should exactly match the name on the photo identity proof.
• A candidate who has changed a name has to produce the original Gazette notification, the original marriage certificate, or an affidavit in original.
• Where the identity of a candidate is in doubt, the candidate may not be allowed to submit documents.

Other bodies ask for more or less. Some list a Gazette notification alone for a change of name, and a marriage certificate for a woman's surname. Some ask for newspaper cuttings as well. Read the notification you applied under and the call letter you received, and prepare to that list.

Step 1: Lay every paper on a table

Every certificate, identity proof and claim paper you will be asked for.

Step 2: Write the names in three columns

For each paper: your name, your father's name, your date of birth, exactly as printed.

Step 3: Mark every entry that differs from the class 10 certificate

By a letter, a space, a word or an initial.

Step 4: Read the notification's paragraph on names

Note which paper this recruiter accepts for each kind of difference.

Step 5: Correct what can be corrected at its own office

Aadhaar at a centre. A caste or residence certificate at the tehsil. A degree at the university, if there is time.

Step 6: Get a linking paper for what cannot

The marriage certificate, an affidavit, or the Gazette notification, in original.

Step 7: Arrange the file in the order of the call letter

Each certificate followed at once by the paper that links it. Originals in one folder, attested copies in another.

Step 8: Write a one-page note of the differences

List each difference and the paper that answers it. Hand it over with the file. An officer who is shown the gaps and the answers together rarely has a question left.

Recruiters often allow a candidate a short period to make good a deficiency, and mark the case provisional meanwhile.

• Get the direction in writing, or note the officer's name, the paper asked for and the last date.
• Produce exactly the paper named. A different paper that you think is as good may not be accepted.
• Where the paper is a Gazette notification, say at once if it cannot come within the time, and ask for the date to be extended in writing. A Gazette commonly takes 3 to 7 weeks.
• Submit before the date, with a covering letter, by a method that gives proof of delivery.
• Where the time given is plainly too short for the paper named, take a lawyer's advice quickly.

1. The attestation form. It asks if you have ever been known by another name. Answer truthfully, and attach the linking paper.
2. Police verification. The police check the name on the form against local records.
3. The medical test. The identity proof is checked again.
4. Joining. The originals are seen once more, and the service record is opened in the name on the class 10 certificate, or the changed name with its proof.

So a linking paper is not shown once and put away. Keep the original for the whole of your service. See name mismatch in police verification.

Step 1: Read what the recruiter asks for

A Gazette notification alone, or with newspaper cuttings and an affidavit.

Step 2: Count the weeks to your date

It commonly takes 3 to 7 weeks. Start the day you see the need.

Step 3: Fix the exact name, and list the other form as printed on your papers

Keep the name on the class 10 certificate as the main name where you can.

Step 4: Make the affidavit, with a spare original

State the old name, the new name, your father's or husband's name and your address. Sign before a notary.

Step 5: Publish the newspaper notice, and keep spare copies

In a daily local leading newspaper. Recruiters sometimes ask for the cutting.

Step 6: Type the form and prepare the CD

Two typed copies of the specimen, signed in your old name with two witnesses, the undertaking, the same text on a CD in MS Word, and a certificate that both copies match.

Step 7: Pay the charge on BharatKosh

Commonly Rs 1,100 for an adult, with Rs 250 more for each alias. It is not refunded.

Step 8: Send the file yourself, then print the Gazette for your folder

Send it to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. Print clear copies of the published notification and place one behind each certificate it explains.

A typical case we handle: a candidate from Tehri, shortlisted for a state post, found six weeks before verification that his degree and class 12 certificate gave his surname and his class 10 certificate did not. He started a Gazette notice stating both forms the same day, made an affidavit to carry meanwhile, and wrote a one-page note for the officer. The Gazette was published a week before the date. He handed over the note, the affidavit and the notification with his file, and was cleared. This is an illustrative example of the type of case we handle, not a named client review.

What is a lawyer's job, not ours

A rejection at verification, a time limit that cannot be met, and any dispute with a recruiter over what its notification requires.

When you do not need us

For a wrong certificate, the office that issued it. For a married name, the marriage certificate. For a small spelling, an affidavit from a notary. We are useful where you have changed your name, or use two forms of it, and the recruiter wants a Gazette notification.

Will I be rejected for a name mismatch in document verification?

Not if each difference is answered with the paper the recruiter accepts.

Which document is the base for my name?

The class 10 certificate. Every other paper is held against it.

Is an affidavit enough for a spelling mismatch?

Often, for a small difference. Read the notification, since some recruiters want more.

What proof is needed if my name changed after marriage?

The marriage certificate, in original.

Is a gazette notification required for document verification?

For a changed name, recruiters commonly name it. Not for a certificate that can be corrected.

What if my father's name is spelt differently on my certificates?

It is a mismatch too. Carry his identity proof and an affidavit.

Why can't I pull my certificate into DigiLocker?

Usually a name mismatch. DigiLocker matches the name on the document with the name on Aadhaar, so that only the owner can fetch it, and a mismatch blocks the document.

How do I fix a DigiLocker name mismatch before verification?

Update either Aadhaar or the name on the document so that the two match, as DigiLocker's own answers say. For recruitment, bring Aadhaar to the class 10 name.

Is it compulsory to upload documents to DigiLocker?

No. DigiLocker's answers say it is not mandatory to upload documents to it directly. Read the call letter for whether a recruiter wants a DigiLocker copy or the original.

How should I write my name in an SSC application?

As reported from the current SSC CGL notice, the candidate's name, date of birth, father's name and mother's name are to be written strictly as given in the matriculation certificate.

Who conducts document verification for SSC posts?

As reported from the current SSC CGL notice, the user departments or organisations conduct document verification after the final result. Your file is checked by the department you are allotted to.

I applied with my ID card name, which differs from my 10th certificate. What now?

Correct your identity papers to match the class 10 certificate, or complete a Gazette change of name if you mean to keep the other name, before document verification. Carry an affidavit meanwhile.