Name Change Affidavit for a Minor in Uttarakhand
The affidavit parents make for a child's change of name: who signs it, what it must say, a sample format, where to get it notarised and what it cannot do alone.
A name change affidavit for a minor is a sworn statement made by the parents or the legal guardian, because a child under 18 cannot make one. It gives the child's old name, new name and date of birth, and is signed by both parents before a notary. It supports the Gazette step. It is not proof by itself.
A name change affidavit for a minor is the first paper in a child's change of name, and the one where most files go wrong, usually because only one parent has signed. This page explains the name change affidavit for a minor in Uttarakhand: who signs, what it must say, a sample format and what follows it.
For the whole process for a child, read minor name change in Uttarakhand. For stamp paper and the notary in general, see name change affidavit in Uttarakhand.
What Is a Name Change Affidavit for a Minor?
It is a written statement, sworn before a notary public, in which the parents declare that they are changing their child's name. It is typed on non-judicial stamp paper.
It differs from an adult's affidavit in three ways.
- The parents speak, not the child. A person under 18 cannot swear an affidavit, so the parents or the legal guardian make it for the child.
- Two people usually sign. Where both parents are alive, both sign.
- It identifies the child. It carries the child's date of birth and, usually, the birth certificate number.
Who Signs a Minor's Affidavit?
| Family situation | Who signs | What goes with it |
|---|---|---|
| Both parents, living together | Both, on one affidavit | Identity proof of both |
| Both parents, in different towns | One on the main affidavit, the other on a separate consent affidavit | Identity proof of both |
| One parent has died | The surviving parent | The death certificate |
| Parents divorced or separated | Both, or one with a court order | The custody or guardianship order |
| Child with a legal guardian | The guardian | The guardianship order |
| Adopted child | The adoptive parents | The adoption deed or order |
The child does not sign. An older child's wish matters a great deal in the family's decision, but it is not recorded by a signature on the affidavit.
If the other parent refuses, or cannot be found, the answer is a court order and not a cleverly worded affidavit. See child surname change after divorce.
When Is the Affidavit Needed, and When Is It Not?
It is needed when
- You are changing the child's name through the Gazette
- A school asks for an affidavit with its own form for a change in its register
- An office asks for the parents' statement on oath
It is usually not needed when
- The birth was registered without a name and you are adding the name at the Registrar's office
- The Registrar is correcting a spelling mistake in the birth certificate, on its own form
- A typing error in the child's Aadhaar is being corrected with the birth certificate
Ask the office first. Some have their own format, and a general affidavit will not replace it. The Registrar of births and Passport Seva both use their own forms and declarations.
What Must a Minor's Affidavit Contain?
| Part | What to write | Common error |
|---|---|---|
| Parents' names | Both, in full, as on their identity proof | A short form or a pet name |
| Parents' address | Full address with district and pin code | An address that differs from the identity proof |
| Relationship | That they are the father and mother, or the guardian | Left unsaid |
| Child's old name | Exactly as on the birth certificate or school record | A spelling typed from memory |
| Child's date of birth | As on the birth certificate, with its number where there is one | A date that differs from the school record |
| Child's new name | The spelling, spacing and order for life | Decided at the notary's table |
| Reason | One plain line | A long story |
| Consent | That both parents agree to the change | Stated when only one has signed |
| Future use | That the child will be known by the new name in all records | Left out |
| Verification, place, date, signatures | That the contents are true, signed before the notary | Signed at home, or undated |
Copy the child's old name and date of birth from the birth certificate, with the certificate open in front of you. Those two entries are what every later office checks first.
What Is the Format of an Affidavit by Both Parents?
This sample shows the usual layout. It is not an official form, and a notary may word it a little differently. The names and address are made up.
AFFIDAVIT
We, Deepak Joshi, son of Shri Harish Chandra Joshi, aged 38 years, and Meena Joshi, wife of Shri Deepak Joshi, aged 35 years, both residents of Village Kasardevi, Post Office Kasardevi, District Almora, Uttarakhand 263601, do hereby solemnly affirm and declare as under:
1. That we are the father and mother of the minor child named below.
2. That the name of our minor daughter is recorded as Gudiya Joshi in her birth certificate. Her date of birth is [date].
3. That we have changed the name of our minor daughter from Gudiya Joshi to Ananya Joshi.
4. That Gudiya Joshi and Ananya Joshi are the names of one and the same child.
5. That the change is made by both of us, with our free consent, as the name first recorded was a home name.
6. That in future our daughter shall be known as Ananya Joshi for all purposes and in all records.
Deponents
[Signature of father] [Signature of mother]
Verification: Verified at Almora on [date] that the contents of this affidavit are true and correct to the best of our knowledge, and nothing has been concealed.
Deponents
[Signature of father] [Signature of mother]
For a son, change "daughter" to "son" throughout. Where a guardian makes it, lines 1 and 5 state the guardianship and give the number and date of the court's order.
What Is the Format of a Consent Affidavit by the Other Parent?
Where the parents live in different towns, it is common for one to make the main affidavit and the other to sign a separate consent affidavit before a notary where he or she lives. This is also only the usual layout, with made-up names.
AFFIDAVIT OF CONSENT
I, Deepak Joshi, son of Shri Harish Chandra Joshi, aged 38 years, at present residing at [address], do hereby solemnly affirm and declare as under:
1. That I am the father of the minor child Gudiya Joshi, born on [date].
2. That the name of my minor daughter is being changed from Gudiya Joshi to Ananya Joshi.
3. That I give my free consent to this change, and to my wife Meena Joshi signing the papers for its publication in the Gazette.
4. That I have no objection to my daughter being known as Ananya Joshi in all records.
Deponent
[Signature]
Verification: Verified at [place] on [date] that the contents of this affidavit are true and correct to the best of my knowledge.
Deponent
[Signature]
- The names and the date of birth must read the same in both affidavits.
- Attach a self-attested copy of the consenting parent's identity proof.
- Send the original consent affidavit to the parent who is filing. A photo of it is not enough for the file.
How Do You Make a Minor's Affidavit?
Step 1: Settle who signs
Both parents, or one parent with a court order, or the legal guardian.
Step 2: Fix the child's exact new name
Write it down, with spelling, spacing and order.
Step 3: Collect the papers
The child's birth certificate and school record, and both parents' identity and address proof.
Step 4: Type the draft and read it aloud
Check the child's old name and date of birth against the birth certificate, one letter at a time.
Step 5: Print it on stamp paper
Buy non-judicial stamp paper. The vendor or the notary will tell you the current value.
Step 6: Sign before the notary
Both parents sign in front of the notary, who signs, seals and enters it in the register.
Step 7: Keep copies
Scan it and take photocopies. Make a second original if a school or another office will keep one.
Where Is It Made in Uttarakhand, and What Does It Cost?
At the district court of your own district, or at a tehsil where a notary sits. Stamp vendors and typists are usually found in the same place. The child need not come.
| Item | Typical cost |
|---|---|
| Stamp paper and notary together | Rs 100 to Rs 500 |
| A separate consent affidavit, where needed | About the same again |
| Typing and printing | A small amount |
| Our drafting help | Quoted per case |
The charge differs from one notary to another, so ask before the work starts. Our associate office is at the Dehradun District Court on Haridwar Road, near Prince Chowk. For other districts, we draft the affidavit on WhatsApp and the parents sign before a notary near them.
What Can a Minor's Affidavit Not Do?
It cannot
- Change the child's name in Aadhaar, a board record or a passport by itself
- Stand in for the Gazette where a Gazette is asked for
- Stand in for the other parent's signature or a court order
- Alter the birth register
It can
- Put the parents' decision on oath, with a date
- Show that both parents agree
- Start the Gazette route
- Support a school's correction of its own register, where the school accepts it
A shop that calls the affidavit a "name change certificate" for your child is misdescribing it. For a real change of name, the Gazette notification is the proof offices rely on.
What Comes After the Affidavit on the Central Gazette Route?
The notice goes in Part IV of the Gazette of India.
Step 1: Publish the newspaper notice
Print the child's change of name in a daily local leading newspaper, with the parent's name and address, in the same words as the affidavit. Keep the original newspaper.
Step 2: Type the minor's form
Two typed copies of the Department's specimen for a minor. The parent or guardian signs, with two witnesses.
Step 3: Prepare the CD and the certificate
The same text on a CD in MS Word, and a certificate that the hard and soft copies match.
Step 4: Add the supporting papers
The child's birth certificate and photographs, the parents' self-attested identity proof, and any court order.
Step 5: Pay the minor's charge on BharatKosh
Commonly Rs 1,700. Confirm it before you pay. It is not refunded.
Step 6: Send the file yourself
In person or by post, with a request letter, to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054.
Step 7: Download the Gazette
Check Part IV on egazette.gov.in each week and download the PDF.
The Department publishes a separate guideline for a minor. Read the current one before you file.
What Comes After the Affidavit on the Uttarakhand Gazette Route?
The Government Press at Roorkee sets its own practice. For a child, the Gazette of India is usually the safer choice.
Step 1: Think about the child's future
For college, a passport or a job outside the state, choose the Gazette of India.
Step 2: Contact the Roorkee press
Take the contact from govtpress.uk.gov.in and ask if a private notice for a minor is being accepted.
Step 3: Ask what it needs
Ask if it wants the parents' affidavit, in which language, and the fee.
Step 4: Publish the notice and submit the file
Keep photocopies of everything.
Step 5: Download the notice
Search gazettes.uk.gov.in and save the PDF.
To weigh the two, read Uttarakhand Gazette vs Gazette of India.
Which Mistakes Do Parents Make With the Affidavit?
| Mistake | What to do |
|---|---|
| Only one parent signs | Both sign, or add a consent affidavit or a court order |
| The child's old name is typed from memory | Copy it from the birth certificate |
| The date of birth differs from the school record | Sort that out first, at the school or the Registrar |
| The adult format is used, with the child as "I" | The parents are the ones who declare |
| The child is made to sign | A minor does not sign an affidavit |
| Signed at home, then taken for a seal | Sign in front of the notary |
| The two parents' affidavits use different spellings | Type both from one draft |
| Stopping at the affidavit | Go on to the newspaper notice and the Gazette |
A typical case we handle: a mother in Haldwani made an affidavit for her son's change of name while the father was posted in another state. Only she had signed, and the file could not go forward. The father signed a consent affidavit before a notary where he was posted and sent the original by post. With both on record, the Gazette file was complete. This is an illustrative example of the type of case we handle, not a named client review.
When you do not need us
A typist and a notary at any court can make this affidavit from the samples on this page. If the Registrar or the school is correcting its own record, you may not need an affidavit at all. We are useful when the parents are in different places, when a court order is involved, or when you want the whole Gazette file prepared. Our charge is quoted per case.
Which Areas of Uttarakhand Do We Cover?
All 13 districts: Dehradun, Haridwar, Pauri Garhwal, Tehri Garhwal, Rudraprayag, Chamoli, Uttarkashi, Nainital, Udham Singh Nagar, Almora, Bageshwar, Champawat and Pithoragarh. A parent working outside the state can sign before a notary there.
People Also Ask About a Minor's Affidavit
Who signs the affidavit for a child's name change?
Both parents, or the legal guardian. The child does not sign.
Is an affidavit enough to change a child's name?
No. For a real change, the Gazette notification is the proof. The affidavit supports it.
Can one parent make the affidavit?
Only with the other parent's consent affidavit, a death certificate or a court order.
Which stamp paper is used for a minor's affidavit?
Non-judicial stamp paper. The vendor or notary will tell you the current value in the state.
Does the child have to go to the notary?
No. The parents sign. Carry the child's birth certificate.
How much does a child's name change affidavit cost?
Stamp paper and notary together usually cost Rs 100 to Rs 500.
Which passport declaration do parents sign for a minor?
Passport Seva lists Annexure D as the declaration of parent or guardian for a minor's passport, and Annexure C for the case where one parent has not given consent.
When is Annexure C used?
Passport Seva says it applies where, for any reason, the married parent applying for the minor's passport cannot obtain the other parent's consent.
What if the parents are separated without a divorce?
Passport Seva says a declaration in the format of Annexure C may be accepted from the parent who has custody of the child.
What if the parents' divorce is still pending in court?
Passport Seva says the parent should obtain the court's permission to apply without the other parent's consent, or give an Annexure C declaration with the reason.
Can both names go on the passport of a child born outside marriage?
Yes. Passport Seva says both biological parents' names can be entered after a declaration in Annexure D signed by both parents.
Must both parents go to the passport office for a minor?
Passport Seva says both parents, or either parent with the passports of both, should be present when a minor's passport is issued or reissued.
Have Your Child's Affidavit Drafted Right
Send the child's birth certificate and both parents' identity proof, with the name you want. We first check if you need an affidavit at all. If you do, we draft it and confirm every spelling with you in writing.
- 📞Call 9540005026
Mon to Sat: 9 AM to 6 PM - WhatsApp 9540005064
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- 📍Dehradun District Court, 47/9, Haridwar Road, Near Prince Chowk, Court Road, Dehradun, Uttarakhand, 248001
Name Change Affidavit for a Minor: Frequently Asked Questions
What is a name change affidavit for a minor?
Who makes the affidavit for a child?
Do both parents have to sign?
Can the parents sign in different towns?
Does the child sign the affidavit?
What details go in the affidavit?
Is the affidavit enough to change a child's name?
Is an affidavit always needed for a child's name?
What does it cost?
Where can it be made in Uttarakhand?
What if the other parent will not sign?
What if one parent has died?
Can a guardian make the affidavit?
Will a school accept the affidavit?
What comes after the affidavit?
Can you draft the affidavit for us?
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Who Wrote and Reviewed This Page?
This page is written by the Documentation Desk Team of UttarakhandNameChange.com, the team that drafts affidavits and prepares Gazette files for people across Uttarakhand.
It is reviewed by Advocate Vipin Chauhan.
The two sample affidavits are usual layouts and are not official forms. The names and addresses in them are made up. The Department of Publication's current guideline for a minor is the authority on what the Gazette file needs.
Official Sources
- Department of Publication: Change of Name and Public NoticesThe guideline and specimen for a minor.
- The Gazette of India, e-Gazette portalPart IV, where a minor's change of name is published.
- Civil Registration System, Office of the Registrar General of IndiaBirth registration and Registrar corrections, which use their own forms.
- Passport Seva, Ministry of External AffairsA minor's passport and the declarations asked of parents.
Name Change Affidavit for a Minor: The Short Version
The parents make the affidavit, not the child. Both sign before a notary, or one signs with the other's consent affidavit, a death certificate or a court order. It gives the child's old name and date of birth exactly as on the birth certificate, and the new name in its final form.
The affidavit starts the change and does not complete it. The newspaper notice and the Gazette follow. To have yours drafted or checked, send the papers on WhatsApp 9540005064, and we will reply in working hours.
Both Parents on Paper, Every Spelling Right
Send the birth certificate and the name you want on WhatsApp. We draft the affidavit and confirm it with you.