UPNL Outsourced Employee Name Mismatch in Uttarakhand: Ex-Servicemen and Dependents

From UPNL's citizen charter and memorandum, published scheme details, and law reports of a High Court judgment of 2018.

The last row concerns status, a legal question. The fourth row is the one that turns on names.

None of these is a change of name. Each is a record made by a different office at a different time.

Step 1: Read the ex-serviceman's name on the discharge book and identity card

These are the defence records UPNL relies on.

Step 2: Put Aadhaar, PAN and the bank passbook beside them

UPNL pays through the bank and deducts provident fund.

Step 3: Decide which is wrong

A defence record may carry a regimental spelling or an initial.

Step 4: For a dependant, check the relationship paper

The dependant certificate should name the ex-serviceman as his records do.

Step 5: Correct Aadhaar or the bank where they are the odd ones

At their own offices.

Step 6: Enrol, or ask UPNL to correct its record, in the matching name

With copies of the corrected papers.

Step 7: See that provident fund and insurance carry the same name

They are separate records.

Step 8: Keep the deployment letter and salary slips

They show where and in what name you worked.

• A dependent is shown to UPNL by a certificate naming the ex-serviceman and the relationship.
• Such certificates are usually issued by the district sainik welfare office.
• The ex-serviceman's name there should match his discharge book.
• The dependent's own name should match Aadhaar and the class 10 certificate.
• A widow's papers should link her name to his, through the marriage record or the pension.
• Ask UPNL who it counts as a dependent for its posts.

Read dependent certificates, on how such papers work.

• UPNL employees work in Government offices but are engaged through UPNL.
• In 2018 the High Court criticised this arrangement and directed regularisation.
• The matter has been before the courts since, and orders have followed.
• Any claim to regularisation is a legal question.
• Whatever the outcome, your service record will be read in your name.
• Keep every deployment letter and salary slip in one name.

Read name change for government employees.

Step 1: Confirm that your name has in fact changed

A regimental spelling or an initial is not a change of name.

Step 2: Remember the defence records

Correcting a discharge book is done through the record office, not a Gazette.

Step 3: Fix the exact new name

The spelling that will go on Aadhaar, PAN and the UPNL record.

Step 4: Make the affidavit and publish the newspaper notice

Sign before a notary. Publish in a daily local leading newspaper, and keep the original newspaper.

Step 5: Type the form and sign the undertaking

Two typed copies of the specimen, signed in your old name with two witnesses, and the undertaking.

Step 6: Prepare the CD, photographs and certificate

The same text on a CD in MS Word, two self-attested photographs with identity proof, and a certificate that both copies match.

Step 7: Pay the charge on BharatKosh

Commonly Rs 1,100 for an adult. It is not refunded.

Step 8: Send the file yourself, then update in order

Send it to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. Then Aadhaar, PAN, the bank and UPNL.

See gazette name change in Uttarakhand.

A typical case we handle: a retired havildar in Pauri enrolled with UPNL for a post at a district hospital. His discharge book read "Kundan Singh", his Aadhaar and bank "Kundan Singh Bisht". His salary was held while the names were checked. His son asked us about a Gazette. None was needed. UPNL accepted his discharge book and identity card with a note linking the two forms, and his records were matched. This is an illustrative example of the type of case we handle, not a named client review.

When you do not need us

For a regimental spelling, a dependant certificate, a bank account or a UAN. The record office, the sainik welfare office, the branch and UPNL settle those. We are useful only where a person has changed a name by choice and a Gazette notification is asked for.

Who can get a job through UPNL?

Ex-servicemen, their dependents and widows, resident in Uttarakhand.

How do I enrol with UPNL?

Online, on UPNL's website.

My discharge book name differs from Aadhaar. What do I do?

Link them, or ask the record office to correct it.

Who issues a dependant certificate?

Usually the district sainik welfare office.

Is a gazette needed for a UPNL name mismatch?

No, for a regimental spelling.

Are UPNL employees regular Government employees?

That has been before the courts. Ask a lawyer.

What did the Supreme Court decide about UPNL workers?

In October 2024 it upheld the High Court's 2018 judgment holding that workers sponsored through UPNL are employees of the State.

What did the High Court order in 2018?

On 12 November 2018 it directed regularisation of UPNL employees with 10 or more years of service, in phases within a year, and minimum pay scale with dearness allowance and arrears within six months.

Will UPNL workers get equal pay for equal work?

The state Cabinet approved equal pay in phases, beginning with UPNL personnel who have completed 10 years of continuous service, on the recommendation of a ministerial sub-committee.

Which UPNL workers are now covered?

Later Cabinet decisions moved the cut-off forward from 12 November 2018 to a date in 2024, reported as 15 August or 15 October 2024, with those appointed before 1 January 2016 first. Ask UPNL which phase applies to you.

Why does my name matter for equal pay?

Your years of service are counted from deployment letters, salary slips and the provident fund record. If they carry different forms of your name, the service may not be added up as one.

Is there help for retired Agniveers?

The state Cabinet has approved a dedicated cell for retired Agniveers. Read our page on Agniveer exit papers.