One Public Notice for Several Certificates or Children in Uttarakhand
When one Gazette public notice can cover more than one record, when each person needs a separate notice, and how to word it so every office accepts it.
One public notice can often cover several certificates when the same applicant and the same wrongly written name are involved, because the Gazette form names a kind of record, such as educational documents. Different family members usually need their own notices. The charge is per case, so confirm your wording with the Department before paying.
Families ask if one public notice can settle everything: a father's name misspelt in three marksheets, in a passport and in two children's school records. Sometimes one public notice is enough, and sometimes it is not. This page explains which cases fit in a single notice, which need separate ones, and how to word each.
For what a public notice is and the papers it needs, read public notice for wrongly written name in Uttarakhand. For the charge, see public notice fee and undertaking.
What Decides If One Public Notice Is Enough?
A public notice in the Gazette of India is one person's declaration. One applicant says that a name was wrongly written in his or her records, or in a minor child's records, and gives the actual name. Everything turns on three things.
Who is the applicant?
A notice has one applicant. Records that belong to another adult are that adult's to declare.
Whose name is wrong?
The specimen lets one notice speak of more than one person's name, with the actual names given "respectively".
Which records?
The specimen names kinds of record, such as educational documents, not single certificates.
So the short rule is: one applicant, one notice. Inside that notice, several certificates and even more than one name can often be covered. Across different adults, each needs a notice of his or her own.
Which Cases Fit in One Public Notice?
| The situation | One notice? | Note |
|---|---|---|
| Same wrong name in your class 10, class 12 and degree certificates | Usually yes | All are your educational documents |
| Same wrong name in your marksheet and your passport | Often yes | Name both kinds of record. Confirm with the Department |
| Two different wrong spellings in two records | Possibly | The wording gets long. Confirm before paying |
| Father's and mother's names both wrong in your papers | Possibly | The specimen allows "respectively". Confirm the charge |
| Your name wrong in one minor child's school record | Yes | You are the applicant, for your child's record |
| Your name wrong in two minor children's school records | Ask first | The specimen names one child. Two notices may be needed |
| Father's name wrong in the papers of two adult children | No | Each adult child declares for his or her own papers |
| Husband's and wife's own names each wrong in their own papers | No | Two applicants, two notices |
| A correction and a new name for the same person | No | Two different kinds of notice |
Can One Notice Cover Several Certificates of the Same Kind?
This is the most common case, and the easiest. The specimen does not ask you to list each certificate. It asks for the kind of record: educational documents, service book, driving licence, passport, PAN card or Aadhaar card.
So if your class 10 certificate, class 12 marksheet and degree all carry the same wrong spelling, the phrase "in my educational documents" takes in all of them.
It is for general information that I, SUNIL KUMAR BISHT, son of Shri DEVENDRA SINGH BISHT, residing at 5, Subhash Nagar, Haldwani, District Nainital, Uttarakhand 263139, declare that name of mine has been wrongly written as SUNIL KUMAR BIST in my educational documents. The actual name of mine is SUNIL KUMAR BISHT, which may be amended accordingly.
The name and address are made up. The certificate line, the signature and the two witnesses follow, as in every public notice.
- Attach attested copies of each certificate that carries the error, so the file shows what "educational documents" means for you.
- If one board or university wants its own certificate named, ask the Department if a longer wording is allowed.
- Each board and university still has to be applied to, one by one, on its own form.
Can One Notice Cover Different Kinds of Record?
Often, yes. The specimen lists the kinds of record with slashes between them, and you keep the ones that apply. Where the same wrong name appears in two kinds, both can be kept.
It is for general information that I, ROHIT BISHT, son of Shri TRILOK SINGH BISHT, residing at Village Kasardevi, District Almora, Uttarakhand 263601, declare that name of my father has been wrongly written as TIRLOK SINGH BIST in my educational documents and passport. The actual name of my father is TRILOK SINGH BISHT, which may be amended accordingly.
Before you rely on this, check each office's own route. A passport error is usually dealt with by Passport Seva as a re-issue with its listed papers, and an Aadhaar error by an Aadhaar update. Put a record in the notice only where its office has asked for Gazette proof. A notice that lists records nobody asked about is longer, and it proves nothing extra.
What If Different Records Carry Different Wrong Spellings?
This happens more than people expect. The class 10 certificate says Bist, the service book says Bhist, and the true name is Bisht. The notice has to state each wrong form against the record that carries it.
It is for general information that I, SUNIL KUMAR BISHT, son of Shri DEVENDRA SINGH BISHT, residing at 5, Subhash Nagar, Haldwani, District Nainital, Uttarakhand 263139, declare that name of mine has been wrongly written as SUNIL KUMAR BIST in my educational documents and as SUNIL KUMAR BHIST in my service book. The actual name of mine is SUNIL KUMAR BISHT, which may be amended accordingly.
- Pair each wrong spelling with its record. Do not list all the spellings first and all the records after.
- Type each wrong form exactly as its record shows it.
- Send this draft to the Department before paying, because it departs from the plain specimen.
If the Department prefers one wrong name per notice, you will need two. It is better to learn that before the fee than after.
Can One Notice Correct Two Persons' Names?
The specimen is written to allow it. It ends with "is / are ... respectively", which only makes sense when more than one name is being stated. The usual example is both parents' names wrong in the same set of papers.
It is for general information that I, ROHIT BISHT, son of Shri TRILOK SINGH BISHT, residing at Village Kasardevi, District Almora, Uttarakhand 263601, declare that names of my father and my mother have been wrongly written as TIRLOK SINGH BIST and KAMLA DEVI in my educational documents. The actual names of my father and my mother are TRILOK SINGH BISHT and KAMALA BISHT respectively, which may be amended accordingly.
- Keep the persons, the wrong names and the actual names in the same order throughout.
- Attach proof of each actual name, such as each parent's own identity proof.
- Ask the Department if the charge stays at one case or rises with the second name.
Your own name and a parent's name can be combined in the same way, where both are wrong in your papers.
Can One Notice Cover Several Children?
It depends on the children's ages, because age decides who the applicant is.
Minor children
The parent is the applicant, and the specimen names the child: "my minor daughter's / my minor son's, namely ..., aged ... years". It is written for one child. For two minor children, ask the Department if both may be named in one notice. Be ready for one notice per child.
Adult children
A son or daughter aged 18 or above makes the notice for his or her own papers. If a father's name is wrong in the marksheets of two adult children, each files a notice saying "name of my father has been wrongly written ... in my educational documents".
A parent's name in one minor child's record
It is for general information that I, DEEPAK JOSHI, son of Shri HARISH CHANDRA JOSHI, residing at Village Kasardevi, District Almora, Uttarakhand 263601, declare that name of mine has been wrongly written as DIPAK JOSHI in my minor daughter's, namely ANANYA JOSHI, aged 9 years, educational documents. The actual name of mine is DEEPAK JOSHI, which may be amended accordingly.
Where a school has made the same mistake in the records of two children in one family, start with the school. A school can often correct its own register on a parent's written request with proof, with no Gazette at all. The Gazette route matters once the error has reached a board certificate.
Can One Notice Cover Several Adults in a Family?
No. Each adult's own records are for that adult to declare. A husband cannot make a public notice about his wife's marksheet, and a father cannot make one about his adult son's degree.
| The wrong record belongs to | Who applies | Whose name can be corrected in it |
|---|---|---|
| You | You | Yours, your father's, mother's or spouse's |
| Your minor child | You, as parent | The child's, or yours |
| Your adult child | The adult child | The child's own, or a parent's or spouse's |
| Your spouse | Your spouse | The spouse's own, or yours, in that spouse's papers |
There is a way to save money here that does work. If the root error is in one person's own record, correct that record first. A father whose name is misspelt in his own Aadhaar may find that his children's later records copied it. Fixing the source often means fewer notices are needed down the line.
How Does Combining Affect the Fee?
The Department's guideline sets the public notice charge per case, and the figure in use is Rs 1,400. One applicant with one wrong name in one kind of record is plainly one case. Beyond that, we cannot tell you how the Department will count, and we will not guess.
| Your notice | What to expect |
|---|---|
| One name, several certificates of one kind | One charge |
| One name, two kinds of record | Ask. Likely one notice |
| Two names in one notice | Ask if it is one case or two |
| Two applicants | Two notices, two charges |
| An alias, two addresses, or both father and husband named | Rs 250 more for each, on the Department's list of additional charges |
Each separate notice also needs its own newspaper notice, its own form in two copies, its own CD and its own set of papers. So the real saving from one notice is larger than the Gazette charge alone. The charge is paid on BharatKosh and is not refunded.
How Do You Use One Notice at Several Offices?
A published Gazette can be used any number of times. It is a public PDF, and every office can check the same issue. One notice that covers three certificates is taken to three offices.
- Download the whole Gazette and note the date and the page number.
- Print one set for each office: the first page of the issue and the page with your notice.
- Apply to each office on its own form, with its own fee and its own supporting papers.
- Start with the oldest record. A corrected class 10 certificate helps every later correction.
- Keep a list of which office you have applied to, with dates and receipt numbers.
Each office reads the notice for its own record. A board looks for "educational documents". An employer looks for "service book". If the office's kind of record is not in your notice, it may say the notice does not concern it. This is why the records are chosen before the notice is typed, not after.
How Do You Plan One Public Notice for Several Records?
Step 1: List every record with the error
Write down each record, whose it is, the exact wrong spelling in it and the office that holds it.
Step 2: Ask each office what it needs
Strike off the records whose office will correct them on its own form. Keep those that ask for Gazette proof.
Step 3: Group what is left by applicant
Each adult's records make one group. A minor child's records go with the parent.
Step 4: Draft one notice for each group
On the Department's specimen, name the person or persons, the wrong name or names and the kinds of record.
Step 5: Send the draft to the Department
If it goes beyond one name in one kind of record, ask if it will be printed as one notice and what the charge is.
Step 6: Prepare the file for each notice
Undertaking, newspaper notice in the same wording, form in two copies with two witnesses, CD, photographs, certificate, request letter with the fee and attested copies of every record named.
Step 7: Send each file yourself and download the Gazette
Each applicant sends his or her own file, in person or by post, to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054.
Does the Uttarakhand Gazette Allow One Notice for Several Records?
That is for the Government Press at Roorkee to say. Do not carry the Central specimen's wording over and assume it applies.
Step 1: Check which Gazette each office accepts
If even one office wants the Gazette of India, the Central route covers all of them.
Step 2: Contact the Roorkee press
Take the contact from govtpress.uk.gov.in and ask if a private public notice is being accepted.
Step 3: Send your draft with the records listed
Ask if one notice may cover them, and in which language it should be.
Step 4: Ask how the charge is counted
Ask if it is per notice, per name or per record, and how it is paid.
Step 5: Submit as directed and keep copies
Save the published PDF from gazettes.uk.gov.in and note the Bhag, date and page.
Where the records are with offices in different places, the Gazette of India is the safer choice. See Uttarakhand Gazette vs Gazette of India.
Which Mistakes Do Families Make With Combined Notices?
| Mistake | How to avoid it |
|---|---|
| One notice made by a parent for an adult child's papers | The adult child applies |
| A record needed later is left out of the notice | List every record before you draft |
| Records put in that no office asked about | Include only those whose office wants Gazette proof |
| Wrong spellings and records not paired | State each wrong form with its own record |
| The order of names breaks in "respectively" | Keep persons, wrong names and actual names in one order |
| Paying before asking how the charge is counted | Send the draft to the Department first |
| A correction and a new name mixed in one notice | They are two kinds of notice. File them apart |
| The newspaper notice covers fewer records than the form | Use the same wording in both |
| Only one printout made for three offices | Print a set for each office |
A typical case we handle: a family in Rishikesh wanted "one notice for everyone". The father's name was wrong in his elder son's degree, his younger daughter's class 10 certificate and his own service book. The son was 23 and the daughter was 15. It came to three notices: the son's for his own papers, the father's for his minor daughter's record, and the father's for his service book, which his office in the end corrected with no Gazette. This is an illustrative example of the type of case we handle, not a named client review.
When you do not need us
If you have one name wrong in several certificates of one kind, you need one plain notice, and you can file it yourself. If the school or the office will correct its own record, you need no notice. We are useful when records, spellings and family members are tangled together and someone has to sort them into the fewest notices that will work. Our charge is quoted per case.
Which Areas of Uttarakhand Do We Cover?
All 13 districts: Dehradun, Haridwar, Pauri Garhwal, Tehri Garhwal, Rudraprayag, Chamoli, Uttarkashi, Nainital, Udham Singh Nagar, Almora, Bageshwar, Champawat and Pithoragarh. Send photos of every record on WhatsApp and we will sort them for you.
People Also Ask About One Notice for Several Records
Can one gazette notification be used for all my certificates?
Usually yes, where the same wrong name is in certificates of one kind. The form says "educational documents", which takes in all of them.
Do I need a separate gazette for each child?
For adult children, yes, each applies for his or her own papers. For minor children, ask the Department if one notice may name both.
Can a gazette notification be used more than once?
Yes. It is a permanent public record. Print a set for each office.
Can husband and wife use one gazette notice?
No. Each is a separate applicant with a separate notice.
Can I correct my father's and mother's names in one notice?
The specimen's wording allows more than one name. Confirm the charge with the Department first.
Is the fee charged per certificate?
The guideline sets the charge per case, not per certificate. Ask the Department how it counts a combined notice.
Can a Gazette notice be used years after it is published?
Yes. A published notice stays on the e-Gazette portal as a public record. Print a fresh set when an office asks for it.
Is there an original Gazette copy to hand over?
No paper original is posted to you. The PDF downloaded from egazette.gov.in, with the first page of the issue and your page, is what offices accept.
Can a corrigendum add a certificate I missed?
No. A corrigendum only repairs a printing error in a published notice. A record left out may need a further notice.
What does respectively mean in a public notice?
It links each wrong name to its actual name in the same order, so a notice can correct two persons' names without confusion.
Which record should be corrected first?
The oldest one, usually the class 10 certificate or the birth record, because later offices check against it.
Do I need a Gazette if only the school register is wrong?
Usually not. A school can often correct its own register on a parent's written request with proof.
Send Us Every Record, and We Will Sort Them
Send photos of all the records with the error, and say whose each one is. We will tell you how few notices will do the job, and which records need none, before you pay anything.
- 📞Call 9540005026
Mon to Sat: 9 AM to 6 PM - WhatsApp 9540005064
Send your scans here, it is the fastest way - ✉️Info@uttarakhandnamechange.com
- 📍Dehradun District Court, 47/9, Haridwar Road, Near Prince Chowk, Court Road, Dehradun, Uttarakhand, 248001
One Public Notice for Several Certificates or Children: Frequently Asked Questions
Can one public notice cover several certificates?
Do I have to list each certificate in the notice?
Can one notice cover a marksheet and a passport?
What if two records carry two different wrong spellings?
Can one notice correct both my parents' names?
Can one notice cover two minor children?
Can a parent file for an adult son or daughter?
Can a whole family be covered by one notice?
How is the fee counted for a combined notice?
Does one notice save money?
Can I use the same Gazette at several offices?
Will each office correct its record once the notice is published?
What if I left one record out of the notice?
Can a correction and a name change go in one notice?
Should I fix the school register before the Gazette?
Can you work out how many notices my family needs?
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Who Wrote and Reviewed This Page?
This page is written by the Documentation Desk Team of UttarakhandNameChange.com, the team that prepares Gazette files for people across Uttarakhand.
It is reviewed by Advocate Vipin Chauhan.
The page is our reading of the Department of Publication's public notice specimen and guideline, checked in October 2026. The guideline does not spell out how a notice with several names or records is counted, so the page says where to ask and does not invent a rule. The sample notices use made-up names and addresses.
Official Sources for Combined Public Notices
- Department of Publication: Change of Name and Public NoticesThe public notice guideline and specimen, and the list of additional charges.
- The Gazette of India, e-Gazette portalPart IV, where you can read how published public notices are worded.
- BharatKosh, the Non-Tax Receipt PortalWhere the Gazette charge is paid.
- Government Press Roorkee, Directorate of Printing and StationeryThe state press to ask about the Uttarakhand Gazette.
- Passport Seva, Ministry of External AffairsThe passport's own route for an error in a name.
One Public Notice for Several Records: The Short Version
One applicant, one notice. Inside it, the same wrong name in several certificates of one kind is covered by a phrase such as "educational documents". Two kinds of record, two spellings or two persons' names can often be combined, but confirm the wording and the charge with the Department first. Different adults each need a notice of their own.
List every record, drop those the issuing office will correct itself, group the rest by applicant and draft one notice for each group. Then print a set for each office. To have a tangled family case sorted, send the records on WhatsApp 9540005064, and we will reply in working hours.
The Fewest Notices That Will Do the Job
Send every record with the error on WhatsApp. We sort them by applicant and tell you what to file.